CEO secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. She must be detail oriented, have the ability to multitask and be a personable and professional representative of the CEO office. The secretary often coordinates inter-departmental work projects and serves as a liaison between her boss and other company employees.
CEO secretary must be personable and have the ability to get along with a variety of personality types. She should be able to take direction and self-motivate, as well as handle her responsibilities with little oversight. Additionally, she should be well-versed and have an in-depth knowledge of the company’s products, services and policies.
CEO secretary is typically charged with maintaining the general manager’s schedule, booking meetings and appointments, and serving as a gatekeeper, screening calls and prioritizing daily tasks and responsibilities. She is usually responsible for distributing meeting agendas, scheduling meetings and recording and transcribing meeting minutes. She might also handle the CEO personal and business correspondence, including emails and memos.
Internal and External Communication
CEO secretary is frequently his representative outside the company. Requests for the general manager are typically funneled through the secretary, such as requests for conference calls, public speaking engagements and professional organizational activities. In small companies, the secretary might also be responsible for handling publicity and media requests and planning company parties and events.
If an organization has a board of directors or board of advisers, the CEO secretary is typically the liaison for these groups. Charitable requests and corporate sponsorship queries are frequently handled by the secretary, and sales calls are fielded by her as well. In small organizations, the secretary might additionally be responsible for overseeing corporate philanthropy and booking business travel. This can include making airline reservations, booking hotel rooms and arranging for rental cars.
NB: WILLING TO TRAVEL WITH CEO, INDIA AND ABROAD